Headquartered in Cyprus, S. Kaniklides is a distinguished company in the provision of file management services
Digital transformation (DTR) is the business process that upgrades existing selected workflows (or may introduce new ones) to incorporate new IT technologies. The objective is twofold: (a) To modernize, upgrade and optimize the performance of these processes making them flexible and more efficient (b) To change the perception/attitude of human resources in relation to the use of technology which results on the one hand the provision of higher value services, on the one hand differentiating from the competition and gaining an advantage against it.
In recent years we have seen how organizations that have moved more decisively towards the IS of their processes have adapted more effectively to unprecedented challenges with use of technology tools. Thus they facilitated, among other things, remote work, collaboration with customers and partners through new communication platforms and the automation of processes for supply chain administration and management.
In PSM we can distinguish two main pillars:
(a) First and foremost, the conversion of a physical or analog data file into a digital one and uploading it to a repository in a cloud service (cloud storage). In this way, the following are achieved:
- The long-term preservation of the information of the physical or analogue file, preventing the risk of its destruction due to natural wear or malicious action,
- The immediate recovery, management and safe circulation of information, with extremely reduced costs related to time and the required infrastructure in means and resources for recovery.
(b) The automation of business processes with the use of IT tools. For example, the automation of the warehouse inventory management process, the automation of human resource management, project management, etc. In this way they are achieved:
- Optimization of business processes (operations) using cloud computing (cloud computing), cloud file storage, machine learning tools, technical intelligence (AI) and augmented reality (Augmented Reality).
- Task development. By automating processes and repetitive processes (tasks), valuable time is secured that can be devoted to the development of tasks or the improvement of services/products.
- Increase productivity with the possibility of remote/hybrid work, integration of communication and collaboration tools. One of the most basic benefits is the ability to incorporate new ideas and continuous feedback on changes in the business environment (eg changing customer and partner needs).
- Reduced management costs from maintaining and upgrading of the IT infrastructure.
- Reducing exposure to the risks of malicious activity against the IT infrastructure and sensitive files/information.
- Sustainable development. By automating processes, remote and/or hybrid working, and moving some or all of your IT infrastructure to the cloud, your carbon footprint is reduced. Thus the organization contributes substantially to the protection of the environment.
An organization's decision on its PMS is not only an investment but also a commitment to its sustainability. It is a decisive step to support the organization's long-term plans and upgrade its resilience in the environment in which it operates. It is part of a strategy that sees challenges not only as a risk but also as an opportunity to provide high-value services and/or goods. IMS also helps distinguish the organization for its adaptability, flexibility and speed of response to change.
It is important to realize that all sizes of organizations can benefit from IMS and no one should be automatically excluded under the mistaken assumption that IMS only applies to large organizations with very high volumes of transactions/services.
The S. Kaniklides has the appropriate expertise and certified personnel to work with organizations of all sizes in the following:
- In identifying the business functions/processes that will benefit most from the PMS.
- In the implementation of the proposed solutions.
- In the information/training of the human resources of the organization, both about the benefits of PSM and the use of the tools chosen.
< li>In the proposal of the technological tools that are suitable for each function/process.
Who we are
< p>Based in Cyprus, S. Kaniklides is a distinguished company in the provision of file management services. He has undertaken and successfully implemented important projects in public and private organizations. Founded in 1959 by Kostas Kaniklides, it initially operated as a bookstore and then expanded its activities into the wider field of trading paper and bookstore items. In 2000, the Company passed into the hands of Stella Kaniklidou, the current CEO.
S. Kaniklides in 2009 invests in new facilities, equipped with the most technologically modern and qualitatively advanced methods, to offer Secure Document and File Management Services. Its facilities fully comply with strict safety standards, regulations and legislation for fire protection, construction and safe operation and are fully equipped with the latest fire protection technology. The Company is constantly developing by investing in technical means and human resources, following developments in the field and the ever-increasing needs of its customers for their digital transformation.
S. Kaniklides has a competitive portfolio of solutions related to the management of its clients' records throughout their life cycle – from creation to final disposal. Through the processes we follow, we ensure that your records remain confidential, intact and available. It is also distinguished for the successful implementation of projects of increased complexity that require ad-hoc Project Management. The very successful course of the Company in the Cypriot market in recent years is attributed firstly to its flexibility and ability to adapt quickly to the business needs of its customers, secondly to have the required resources available in time for the implementation of the projects it undertakes, and thirdly to invest constantly improving its human resources and know-how.
Our vision is to help organizations realize and realize the value of managing their physical or digital sources of information. We aspire to serve our clients in defining and implementing their digital transformation strategy. We are committed to providing solutions that deliver the value our partners, employees and society expect.
The services we offer
S. Kaniklides (Cyprus) Limited provides services based on quality, information security and innovative processes. These are ensured by our compliance with 8 leading ISO certifications: 9001, 27001, 22301, 30301, 37001, 45001, 14001 and TR13028. It is worth noting separately the certification of the Company with SOC II, the result of the correct and faithful application of the above ISOs in combination with the annual strict security checks carried out by an external partner.
When you have documents to scan and you don't want to allocate valuable human resources of your organization, then it is more constructive to outsource your digitization to reliable external partners. The advantages, among others, are: (a) the perfect deliverables guaranteed by the strict quality controls implemented by the Company, (b) the reduction of operating costs for the management of printed documents and (c) practically immediate access to digitized documents if chosen .
Indexing
While “digitizing” and “preserving” are very specific and understandable concepts, “indexing” is more vague. It is the process of linking or tagging digital documents with specific attributes (metadata) or tags. It makes files easy to find and thus allows the user to access any document at any time with a few clicks. Document indexing offers a comprehensive solution and addresses issues related to document storage, access, organization and protection. Document indexing is very important, and without it, retrieving information from the archive is time-consuming and expensive.
Storing files within the company makes it difficult to organize, update and preserve them. Destruction/alteration from various hazards such as rodents is insignificant compared to the loss an organization can suffer when records containing sensitive personal customer data such as medical or financial information lose their confidentiality, integrity and availability . Confidentiality and security are of the utmost importance and records must be kept in access controlled facilities, meeting all security needs with measures that are both organizational and technical.
Why choose these services
The file is one of the most important assets of an organization. If its value is recognized early and managed, it can lead to a competitive advantage. The services mentioned provide, in addition to the ability to manage the file, and the advantage of its scalable-flexible integration into existing business operations. Outsourcing provides the most cost-effective option for companies looking for digitization and document storage solutions. S. Kaniklides (Cyprus) Limited with its dynamic presence in the field of records and document management services, with highly trained staff and modern infrastructure, is the ideal partner.
Contact us and find out how our team of experts us can design for you an integrated plan for the management of your records that will ensure economy, efficiency and compliance with the national and European legal, regulatory and regulatory framework.
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